Practical support that keeps every detail on track
Whether you are organising an event, managing sponsors or preparing to exhibit, there are numerous details and deadlines to coordinate.
I provide practical event and sponsorship support for organisers and businesses attending conferences, exhibitions, industry events and smaller specialist gatherings.
From gathering logos, abstracts and speaker information to managing exhibition packages and supporting your event marketing, I keep everything organised and moving forward.
Sponsorship management and event support for organisers
Your team sells the sponsorship package. I help make sure everything included in that package is delivered.
Once a sponsor has signed up, I can become their main point of contact and manage the information, materials and deadlines associated with their package.
Sponsorship support can include:
- Welcoming sponsors and explaining what information is required
- Collecting logos, adverts and company profiles
- Gathering abstracts, biographies and headshots
- Coordinating speaker and delegate information
- Managing exhibition and stand requirements
- Monitoring deadlines and sending reminders
- Liaising with designers, printers and event suppliers
- Keeping a clear record of everything received
- Tracking the deliverables included within each package
- Ensuring that sponsors receive everything they have purchased
This provides your sponsors with consistent communication while giving your internal team more time to concentrate on selling packages and planning the wider event.
Exhibition support for businesses
Booking an exhibition or sponsorship package is just the beginning. There may be artwork to supply, forms to complete, speakers to coordinate, materials to prepare and numerous deadlines to meet.
I can manage your event package on your behalf, liaising with the organiser and coordinating everything your business needs to supply.
Support for exhibiting businesses can include:
- Reviewing your exhibition or sponsorship package
- Creating a schedule of requirements and deadlines
- Liaising directly with the event organiser
- Coordinating logos, artwork and company information
- Gathering speaker abstracts, biographies and headshots
- Managing stand and exhibition requirements
- Organising promotional materials
- Coordinating internal contributors and external suppliers
- Monitoring progress and following up on outstanding actions
- Supporting your team before, during and after the event
Whether you are attending one major conference or managing a busy programme of events throughout the year, I can provide the additional resource needed to keep everything organised.
Event marketing and live social media support
Alongside the practical organisation, I can also help you promote your presence at an event.
Event marketing support can include:
- Planning pre-event social media content
- Creating branded event graphics
- Promoting speakers, presentations and stand activities
- Scheduling content in the lead-up to the event
- Providing live social media coverage on the day
- Sharing highlights and key moments
- Creating follow-up content after the event
This can be provided as part of the wider event project or as a separate service.
Experienced event project management
My background combines more than 27 years of marketing experience with hands-on experience managing conferences, exhibitions, symposiums and smaller tabletop events.
Events I have supported include:
- ASMS
- Pittcon
- SLAS
- analytica
- AAPS PharmSci 360
- American Drug Delivery & Formulation Summit
- ACS
- PEGS Boston
- ISSCR
- Institute for Regeneration and Repair (IRR) Symposium
- London Stem Cell Network Symposium
- WoodBUILD, which I have supported for two years
While many of these events have been within scientific and technical sectors, I also work across other industries and welcome enquiries from event organisers and exhibiting businesses in all fields.
The planning, communication and coordination required to deliver a successful event are valuable in every sector.
Flexible event support services
Every event and organisation is different, so my support is tailored around what you need.
I can work with you:
- By the hour
- For a defined event project
- Across a series of exhibitions and conferences
- As ongoing support for your annual events programme
- As an additional member of your team during particularly busy periods
You may need someone to manage sponsor fulfilment over several months, coordinate an exhibition package from booking through to delivery or provide live marketing support on the day. We can agree the right level of support during an initial conversation.
Let’s talk about your next event
If you are organising an event, managing sponsors or preparing for an exhibition, book a free initial meeting to discuss how I can help.